How to Use Writing Tools on Mac in macOS Sequoia to Rewrite, Proofread, and Summarise Text

Drafting executive correspondence, customer emails, academic essays, and project specifications requires meticulous grammar checking and tone calibration. In macOS Sequoia 15.1, Apple introduced system-wide Writing Tools as a cornerstone of Apple Intelligence on Apple Silicon Macs. Embedded directly into the macOS text editing architecture, Writing Tools enables users to rewrite, proofread, transform, and summarise highlighted text across virtually any application—including Mail, Notes, Pages, and third-party editors.

Accessing Writing Tools in Any macOS Application

Writing Tools is universally accessible wherever text can be selected and edited:

1. Highlight the paragraph, sentence, or document section you want to refine.
2. Right-click (or Control-click) the selected text and choose Writing Tools from the contextual menu. Alternatively, press the default shortcut or click the floating Apple Intelligence indicator.
3. The Writing Tools panel expands, presenting dedicated transformation options.

Rewriting Tones and Proofreading Grammar

Writing Tools provides calibrated transformation presets designed for different professional contexts:

• Proofread: Scans for subtle grammatical missteps, punctuation anomalies, and misspelled terminology. It presents proposed corrections alongside clear explanations, allowing you to accept individual edits or replace all text with a single click.
• Rewrite: Rephrases text for improved clarity, sentence flow, and readability while preserving your original core meaning.
• Friendly Tone: Adjusts sentence structure and word choice to sound warmer, collaborative, and approachable.
• Professional Tone: Strips colloquialisms and elevates vocabulary to sound authoritative, polished, and executive-ready.
• Concise: Trims filler words and redundant phrasing to produce crisp, punchy communication.

Generating Summaries, Key Points, and Tables

When reviewing lengthy emails or research notes, Writing Tools can synthesise content dynamically:

• Summary: Condenses multi-page articles into a cohesive overview paragraph.
• Key Points: Extracts core action items and insights into clean, readable bullet points.
• Table: Automatically organizes comparative data points into a structured Markdown or rich table.

Leveraging Writing Tools in macOS Sequoia streamlines written communication across your workflow, delivering on-device linguistic assistance with complete privacy protection.