How to Share Your Google Calendar with Others

In a busy professional or personal environment, keeping everyone on the same page is essential. Learning how to share Google Calendar with your colleagues, friends, or family members is one of the easiest ways to streamline scheduling and avoid double-booking. Whether you want to share your entire schedule or just let people see when you are free, Google Calendar provides flexible permission settings to keep your data secure.

How to Share a Calendar with Specific People

If you want to share your calendar with a specific coworker or family member, follow these straightforward steps on your desktop computer:

1. Open Google Calendar in your web browser.
2. On the left-hand side, find the “My calendars” section and hover over the calendar you wish to share.
3. Click the Options icon (three vertical dots) and select Settings and sharing.
4. Scroll down to the “Share with specific people or groups” section.
5. Click on Add people and groups.
6. Enter the email address of the person you want to share it with.
7. Click the Permissions dropdown to choose what they can see (e.g., “See only free/busy” or “Make changes to events”).
8. Click Send. The recipient will receive an email inviting them to view your calendar.

How to Make Your Calendar Public

Sometimes you need to share a schedule with a wide audience, such as a community event timetable or a public webinar schedule. In this case, you can generate a public link.

1. Go back to the Settings and sharing menu for your calendar.
2. Scroll to the “Access permissions for events” section.
3. Tick the box next to Make available to public. A warning will appear reminding you that anyone can see your events; click OK.
4. Click on Get shareable link and then click Copy link. You can now paste this link into emails or on your website.

Frequently Asked Questions

Can I stop sharing my calendar later?

Yes. Simply return to the Settings and sharing page, scroll to the person’s name under “Share with specific people or groups”, and click the X next to their name to revoke their access instantly.

Why can’t I change the permission settings?

If you are using Google Workspace through your employer, your IT administrator may have restricted sharing capabilities. You may only be allowed to share “free/busy” information with people outside your organisation.